TOYODA GOSEI

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Privacy Statement

Toyoda Gosei Co., Ltd. (hereinafter, “TG”) recognizes the extreme importance of properly protecting personal information that it is given. TG adheres to laws and other regulations related to the protection of personal information, and handles personal information based on the following policies.

1. Purpose of use of personal information

TG will use personal information provided to it only for the purpose specified by TG when the information was provided, and for purposes permitted by law. It will not use personal information for any other purpose.

2. Disclosure to third parties

TG will not disclose or provide to any third party personal information that has been provided to it, with the exception of cases when the individual in question has given his or her consent to such disclosure, or when it is compliant with the law.

3. Safety measures

To prevent the leakage, loss, or damage of personal information it has received, TG takes physical and technical measures and conducts proper management of personal information through employee training, establishment of rules related to personal information, and other practices.

4. Disclosure to individual in question

In cases when TG receives a request to disclose or amend personal information, TG will take appropriate measures after confirming that the request is from the individual whose information it is or a person delegated by that individual.

Toyoda Gosei Co., Ltd. PRIVACY NOTICE for GDPR

1. Our Privacy Statement

The protection of your personal data is of great importance to Toyoda Gosei Co., Ltd. (the “Company” or “we”) and the Company’s affiliates (the “Company Group”).

We process the personal data of customers to whom those regulations apply (referred to as a “Customer” or “you” throughout this privacy policy) in accordance with the applicable EU and EU Member States’ regulations on data protection, in particular the General Data Protection Regulation 2016/679 (the “GDPR”). This privacy policy explains how we, as the data controller, obtain and process your personal data.

2. Processing of Your Personal Data

We process your personal data based on the legal grounds stipulated in GDPR.
(Articles 6 and 7)
(For details regarding processing purpose, please refer here)

(1) When processing is necessary to pursue legitimate interests

We obtain and process your personal data for the following purposes because it is necessary to do so in order to pursue our legitimate interests.

(2) When processing is required for the provision of products and services to you

We obtain and process your personal data for the following purposes because it is necessary to do so in order to provide you with products and services.

Applicable to (1) and (2)
  • ・ Manage contractual relationship with you.
  • ・ To ensure business continuity.
Applicable to (1)
  • ・ To carry out necessary legal measures, correspondence, monitoring, etc. for compliance
    with laws and regulations.
Applicable to (2)
  • ・ Provide products and services.
  • ・ Provide, improve and develop products, services and advertisements.
  • ・ Notify about change of service.
  • ・ Manage customer accounts.

You have the right to withdraw your consent at any time. However, your withdrawal of consent will not affect the legality of processing conducted based on your consent before its withdrawal.

We do not conduct any solely data-based, automated decision-making that produces any legal or similar material effect on you.

3. Categories of Personal Data Subject to Processing

We obtain and process the following categories of personal data for the purposes stated above.

  • ・To offer you products and services;
  • ・To manage our contractual relationship with you;
  • ・To provide, improve, and develop our products, services, and advertising;
  • ・To ensure business continuity;
  • ・To notify you about changes to our service(s);
  • ・To manage Your customer account;

- [Categories of personal data]

  • ・Name
  • ・Company name and department
  • ・Email address
  • ・Phone number
  • ・In addition to the above, information necessary for the purpose of processing

4. Sources of Personal Data

We obtain your personal data directly from you or indirectly through third parties such as those stated below.

・ Companies in the Company Group [links]

5. Retention Period for Personal Data

We will retain your personal data for as long as necessary to fulfill the aforementioned purposes for obtaining and processing your personal data. Specific retention periods are decided based on the following considerations: the purpose for obtaining and processing the personal data; the nature of the personal data; and the necessity of retaining the personal data for legal or business reasons.

6. Sharing and Disclosure of Personal Data

We share and disclose your personal data to the following third parties in accordance with the GDPR for the purposes stated in this privacy policy.

・ Companies in the Company Group [links]

As a result of the aforementioned sharing and disclosure, in some cases your personal data will be transferred to the following third countries outside the EEA:

In such a case, we will implement appropriate safeguards by executing with the transferee the standard data protection clauses (Article 46(2)(c) and (5) of the GDPR) approved by the European Commission. If you wish to receive a copy of documentation related to these safeguards, please inquire using the contact details at the end of this privacy policy.

7. Your Rights

You have the following rights regarding personal data obtained and processed by us.

  • Obtaining information regarding processing of data: You have the right to obtain from us all the requisite information regarding our data processing activities that concern you (Articles 13 and 14 of the GDPR).
  • Access to personal data: You have the right to obtain from us confirmation as to whether personal data concerning you are being processed, and, if so, then access to the personal data and certain related information (Article 15 of the GDPR).
  • Rectification or erasure of personal data: You have the right to have us rectify inaccurate personal data concerning you without undue delay and the right to have us complete any incomplete personal data (Article 16 of the GDPR). Also, if certain conditions are satisfied, you will have the right to have us delete personal data concerning you without undue delay (Article 17 GDPR).
  • Restriction on processing of personal data: If certain conditions are satisfied, you will have the right to have us restrict processing of personal data concerning you (Article 18 of the GDPR).
  • Objection to processing of personal data: If certain conditions are satisfied, you will have the right to object to processing of personal data concerning you (Article 21 of the GDPR).
  • Data portability of personal data: If certain conditions are satisfied, you will have the right to receive personal data concerning you in a structured, commonly used, and machine-readable format and the right to transfer those data to another controller without hindrance from us (Article 20 of the GDPR).
  • Not to be subject to automated decision-making: If certain conditions are satisfied, you will have the right not to be subject to solely data-based, automated decision-making (including profiling) that produces any legal or similar material effect on you (Article 22 of the GDPR).

If you intend to exercise any of the aforementioned rights, please inquire using the contact details at the end of this privacy policy.

You can lodge an objection in relation to our processing of your personal data with the Data Protection Supervisory Authority of the Member State where you live, where your workplace is located, or where a violation of the GDPR occurs.

8. Amendment to this Privacy Policy

We amend this privacy policy from time to time. We will contact you through this website if we make any substantive or material amendments.

9. Contact Details

For questions or inquiries regarding this privacy policy, please contact the data controller or representative set out below.

Data Controller

Toyoda Gosei Co., Ltd.

 1 Haruhinagahata Kiyosu, Aichi, Japan 452-8564

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